Red River Valley NAVHDA Inc. BY-LAWS
Article I - Name and Purpose
Section 1. The name of this organization is the Red River Valley NAVHDA, Inc., a chapter of the North American Versatile Hunting Dog Association.
Section 2. The purposes of this organization are to:
A. Promote the interests of wildlife by such activities as:
- a. Fostering ethical hunter behavior and conservation practices through educational programs.
- b. Sponsoring fundraising events with a view to releasing birds, improving habitat, creating food plots, and acquiring land to be set aside for wildlife.
- c. Making the other resources of our club available to organizations attempting to propagate wildlife.
B. To foster, improve and protect the versatile hunting dog breeds in North America by activities such as:
- a. Conducting field tests for the versatile breeds according to the test standards of the North American Versatile Hunting Dog Association.
- b. Sponsoring training clinics to assist handlers in training their dogs for both hunting and testing.
- c. Sponsoring other activities of interest to members.
- d. Sponsoring events to raise funds to assist in financing tests and training clinics.
- e. Promoting the use of the versatile hunting dog breeds to other hunters and sportsmen.
Section 3. The organization is a nonprofit corporation pursuant to the laws of the state of North Dakota and a chapter of the international association.
Article II Membership and Dues
Section 1. Chapter dues will be determined by the board of directors, with a three-fourths (3/4's) majority vote required to change the annual due amounts.
Section 2. Chapter dues cover the member and his/her immediate family. Membership in the parent organization is required.
Section 3. Chapter members eighteen (18) years or older may vote at the annual meeting, provided membership dues are paid and current.
Section 4. Chapter dues are good for the calendar year.
Section 5. Chapter members who have not renewed their membership by March 31 will be dropped from the membership rolls and all benefits of the chapter will be terminated.
Section 6. Chapter dues received after August 31 will be good for the balance of the existing year and the next calendar year.
Section 7. Expulsion of a current chapter member for improper conduct, unsportsmanlike behavior, or other reasons deemed harmful to the chapter may be done after a hearing by the Board of Directors by a three-forths (3/4's) majority vote.
Section 8. A newsletter subscription is available to non-members of the organization at the same rate as chapter dues.
Article III Chapter Meetings
- a. Present new board members.
- b. Present Treasurer's report.
- c. Present report from delegate to national meeting.
- d. Vote on changes to the by-laws.
- e. Present proposed schedule for year's events.
Section 2. All other chapter business will be acted upon by the Board of Directors when required. All board meetings will be open to the general membership. A quorum consists of four (4) board members.
Article IV Board of Directors
Section 1. The Board of Directors will consist of eight (8) members elected by the chapter. The following officers will be elected by the Board of Directors from their members:
- a. Presides over the regularly scheduled and annual meetings.
- b. Appoints active members to fill vacancies occurring between elections.
- c. Appoints committees as required.
- d. Appoints newsletter editor and bird buyer.
- a. Acquires the President's duties in his absence.
- b. Is responsible for duties delegated by the President.
- a. Conducts all correspondence of the chapters business.
- b. Applies for all permits required for chapter events.
- c. Maintains a membership list and mailing list.
- d. Notifies all board members and the general membership of board meetings.
- e. Records the minutes of all meetings.
- a. Receives all incoming funds for the chapter.
- b. Pays all bills due by the chapter.
- c. Maintains the chapter checking account.
- d. Provides a treasurer's report at all meetings.
- e. Maintains all financial records as required.
E. Director of Testing:
- a. Is responsible for the organization and operation of all tests held by the chapter.
- b. Appoints test chairman for each test.
- c. Appoints test secretary for each test.
F. Director of Training:
- a. Is responsible for the organization and operation of all training events held by the Chapter.
- b. Appoints event chairman for each event.
- c. Assists chapter members with solving training problems.
G. Director of Judging:
- a. Is responsible for the selection and housing for all judges serving in chapter tests.
- b. Is responsible for coordinating apprentice judges at chapter tests.
- c. Maintains records of in-chapter apprentice judges and recommends to the board of directors when an apprentice is ready to be nominated as a judge.
- d. Is responsible for coordination of judge/handler clinics.
H. Director of Promotions:
- a. Is responsible for the organization and operation of all events which are not tests or training sessions that are held by the Chapter.
- b. Appoints activities chairman for all of these activities.
- c. Is responsible for all promotional advertising for all chapter activities.
- d. Is responsible for increasing membership.
Article V Appointed Posts
Section 1. News Letter Editor:
- a. Gathers all necessary information from the various chapter members and compiles into a newsletter form.
- b. Mails newsletters to all chapter members, prospective members, newsletter subscribers, complementary members, and other chapters who exchange with this chapter. Newsletters will be mailed monthly during the training session, and whenever required during the off season.
Section 2. Bird Buyer:
- a. Maintains a file on sources of birds used in training.
- b. Is responsible for supplying birds for the various functions.
- c. Is responsible for the care of birds used at chapter events.
Article VI Elections
Section 1. Members of the Board of Directors are elected to two-year terms. Half of the Board of Directors will be elected each year. Terms begin the day after the annual meeting.
Section 2. The President will appoint a nominating committee. Its recommendations will be published in the newsletter prior to the election.
Section 3. Nominations will be accepted from members, with the acceptance from the nominee, up until the elections.
Section 4. Appointed posts are indefinite, at the discretion of the president.
Article VII By-Law Ammendments
Section 1. Amendments to the by-laws will be voted on by the chapter members, with a two-thirds (2/3's) majority vote of members needed to pass.
Section 2. Chapter members must be notified of amendments two (2) weeks prior to the meeting.